The Travel Expenses field on your quote should cover any expenses incurred by the musician that are unrelated to their performance such as porterage, equipment hire, and travel costs. Here's how they work.
How to quote for Travel Expenses 💷
When you quote for a gig on Encore, you'll be asked to quote for travel expenses alongside your Performance fee.
What is the Travel Expenses field for? ⛽️
As Encore does not charge a Service fee on your travel expenses, you should only use this for genuine expenses (things you can provide a receipt for), such as:
- Train Tickets
- Tube / TFL Costs
Receiving Travel Expenses 🤝
By default, your travel expenses will be included in your final payment sent within 4 working days after the gig. If the client is paying you outside of Encore Pay, then they will include travel expenses in their payment on the day.
The Musicians’ Union now recommends a Fuel Fee of 56p per mile, and HMRC recommends 45p per mile.
Ifyou want to charge more for travelling time etc, that's completely fine, but that needs to be in the Performance Fee field, not the Travel Expenses field, as a fee isn't an expense.
What if I need travel expenses in advance of the event date? ✈️
In certain exceptional circumstances, such as where long-distance travel is necessary, you may need to be paid your expenses before the event so that you can book flights or trains. If this applies to a booking you have accepted, please contact firstname.lastname@example.org explaining your situation.
Exploiting Travel Expenses 🚫
Please be aware that repeated instances of unusually high travel expenses in order to avoid Encore commission is a breach of our Terms and could lead to restrictions in quoting for travel or account suspension.
We're here to support you every step of the way, so if you have any questions or need further clarification, please don't hesitate to reach out.